Terms & Conditions of Hire

ISLAND OF PORTLAND HERITAGE TRUST

CONDITIONS OF HIRE OF FACILITIES AT ST GEORGE’S CENTRE

  1.  The Hirer will ensure that all necessary licenses are obtained, these could include:

 (i) A license under the Theatres Act 1968, from the Chief Executive of W & P Borough Council, for any theatre production where there will be a seated audience

 (ii) License to sell intoxicating liquor.

 (iii) The Island of Portland Heritage Trust has annual cover with the Performing Rights Society for St. George’s Centre.  Any function using music of any kind will be charged a small fee (currently £5) to off-set the annual premium,        

2.  A £100 deposit per hall booked is required; this will be returned if items (i), (ii), (iii) (iv) below are              adhered to. There is  a £10 returnable deposit for each hall key

 (i) The Hirer will be responsible for any damage to fixtures, fittings and equipment on the premises, whether accidental or otherwise

 (ii) The Hirer is responsible for the removal of all refuse at the conclusion of the booking, and for                  
leaving the premises clean and tidy in readiness for the next user.

 (iii) No additions or alterations may be made to the premises or any fixtures, fittings or equipment.

      (iv) No notice or decoration may be pinned, taped or stuck to any part of the premises other        than on the notice boards provided without the permission of the Centre Manager.

 

3.  No overnight parking is permitted on any part of the Centre property.

 

4. The Hirer may use the premises only during the times and for the purpose stated in the                 confirmation   of   Hiring.

 

5. The Hirer must ensure that all lights and electrical appliances (other than  refrigerators) are             switched off and that the premises are secured and locked before leaving, unless requested             to do otherwise.

 

6.  The Hirer will indemnify the Trustees of the Island of Portland Heritage Trust against all claims,            costs,actions and demands arising out of the Hirer’s use of the premises.

 

7.  The Hirer must ensure that the noise level on the premises (including entering and leaving) is            kept to a minimum so as not to cause a nuisance to adjoining residents.  

The premises  must be vacated by 11.45 p.m.

 

8.  The Hirer has the legal responsibility for food hygiene and food safety.

 

9.  The St George’s Centre public liability insurance covers any injury to a third party as a result of a          defect in the premises whereby we could be held to be negligent in some way.  Hirers running        activities should have their own public liability insurance, in case an accident occurs as a            result of the activity that is not attributable to a defect in the property of the St George’s              Centre.

 

10.   St George’s Centre is a non-smoking establishment.

 

11.  The Hirer may terminate the hire agreement upon giving the Trustees representative (normally           the  Centre Manager) not less than seven days written notice.  (Notice to include the day of           hiring but not  the day of notice).  If the Hirer fails to give such notice then the full hiring             charge will be payable prior to the date of the proposed hiring, notwithstanding the fact that           the Hirer does not use the  premises.

  

12.    The maximum numbers allowed in each hall (as per fire & insurance regulations) are as         follows:

Girt Hall              -  200

Community Hall  -  100  

Skylark Studio   -    60

Note these are all maximum numbers and you should inspect to ensure suitability of room for your needs


ALL ENQUIRIES AND CORRESPONDENCE SHOULD BE ADDRESSED TO:-

THE MANAGER, ST GEORGE’S CENTRE, REFORNE, PORTLAND, DORSET, DT5 2AN

 Tel 01305-823406

30th November 2009

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